HR and Administration Assistant (City of Cape Town)

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Job Category

Skilled Full-Time


Job Title

HR and Administration Assistant (City of Cape Town)


Job Summary

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families.

We are looking for an Assistant to provide an efficient general and administrative HR support service to staff and managers on a day-to day basis. The role contributes to the development and maintenance of the HR function and works closely with the District team and HR team at the Head Office.

Responsibilities:

  • Recruitment administration support;
  • Employment contract compliance administration;
  • Submission of monthly payroll input and documentation;
  • Maintenance of personal files and filing system, electronic or otherwise;
  • Production of standard documents and routine correspondence;
  • Upkeep of employee electronic records including recording and checking;
  • Leaver administration processing;
  • Assistance with the organising and administration of events;
  • Team support with daily faxing, copying, typing, scanning, systematic and coordinated collection and delivery of internal correspondence and paper management;
  • Prepares and maintains meeting agendas, records and distributes meeting minutes.;
  • Day to day administrative duties to support the team;
  • Compliance with the Health and Safety Policies, reporting any matters of concern to the Representatives or supervisor.
  • Any other tasks assigned from time-to-time;

Qualifications:

  • Certificate or Diploma or equivalent relevant qualification in Human Resources Management or related field
  • 1 year general administration experience
  • 1–2 years relevant HR working experience as a generalist
  • Experience with US government-funded NGO highly desirous
  • Experience working in a highly pressurized environment.
  • Computer skills including demonstrated hands on-experience with MS Word, MS Power Point, and MS Excel
  • Experience working of HR Information Management Systems
  • Proficiency in both written and spoken English
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments
  • Ability to manage multiple priorities and complete tasks with limited supervision.
  • Excellent attention to detail
  • Ability to communicate effectively and deal diplomatically with all staff and external stakeholders
  • Able to work collectively with fellow team members.

The job description is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time considering strategic developments following discussions with the post holder. The post holder will be expected to work to agreed objectives, which should facilitate achievement of key responsibilities in accordance with the performance of the review process.

Jhpiego is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

  • Local Residents from the City of Cape Town District are encouraged to apply
  • Preference will be given to South Africans, or applicants with permanent residency status.
  • Jhpiego reserves the right not to fill the vacancy, withdraw it or close it before the stipulated closing date.
  • Please consider your application as unsuccessful should you not be contacted with 1 month or the closing date.

Applications must be sent at jhpiegorecruitment@gmail.com

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Additional Information


Job Location:

City of Cape Town, South Africa


Salary:

R 0.00


Closing Date:

2018-11-30


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